ARGO Customs Advises Canadian Exporters on Changes to Proof-of-Report Requirements

February 25, 2020 – Toronto, ON – Import/Export specialists at ARGO Customs want exporters to know about changes to how the Canadian Export Reporting System (CERS) handles Proof-of-Report requirements.  These changes, while subtle, must be adhered to for exports to successfully leave Canadian ports.

Exporters and shippers utilizing the CERS system to expedite export processing are required to include a Proof-of-Report number, which indicates the export has been reported to the Canada Border Services Agency (CBSA).  However, an error was found in how various electronic systems process these numbers.  Previously, it was possible to utilize the Canadian Automated Export Declaration (CAED) system to generate a Proof-of-Report number, even without actual CBSA reporting.  These changes plug this hole in the reporting process.

This came about due to some carriers requiring a Proof-of-Report number to generate a Cargo Control Number (CCN).  Now, exporters can obtain a “Unique Carrier-Assigned Code” in lieu of a CCN, so that Proof-of-Report numbers are not assigned before the export is officially reported to the CBSA.

This new Unique Carrier-Assigned Code has a specific format, allowing the carrier or warehouse operator to present the goods for inspection if so demanded.  The code must be 21 characters or less, and follow this format:

Unique Carrier-Assigned Code = [identifier] + [date of exit] + [shipment #]

The identifier is left up to the exporter or carrier but is strongly recommended to be relevant identifying information such as the container number or railcar number where the goods are stored.

These changes to export reporting are complicated, and impact exporters in a variety of situations.  ARGO Customs suggests exporters contact an experienced import/export broker to ensure full compliance.

About ARGO Customs

ARGO Customs specializes in streamlining the import/export process surrounding Canadian customs.  Their staff contains experts in global trade, with an emphasis on helping shippers fully utilize recent electronic systems to speed their orders through.  ARGO reduces troubles with shipments and improves shipping timeframes.

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